Data Protection & Privacy Policy

1. Introduction

Berlin Cricket Academy ("BCA", "we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This privacy policy explains how we collect, use, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and German data protection laws (BDSG).

2. Data Controller

The data controller responsible for your personal data is:

3. Data We Collect

We may collect and process the following personal data:

• Identity Data: Name, date of birth, gender
• Contact Data: Email address, phone number, postal address
• Membership Data: Membership type, payment history, participation records
• Technical Data: IP address, browser type, device information (when using our website)
• Usage Data: Information about how you use our website
• Media Data: Photographs and videos taken at club events (with consent)

4. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Contract: To fulfill our membership agreement with you (Art. 6(1)(b) GDPR)
• Consent: Where you have given explicit consent (Art. 6(1)(a) GDPR)
• Legitimate Interest: For club administration and communication (Art. 6(1)(f) GDPR)
• Legal Obligation: To comply with legal requirements (Art. 6(1)(c) GDPR)

5. How We Use Your Data

We use your personal data for:

• Processing membership applications and renewals
• Communicating about training sessions, matches, and club events
• Managing team selections and match registrations
• Processing payments and maintaining financial records
• Complying with sports federation requirements (DCB, ODCV, LSB)
• Improving our website and services
• Sending newsletters (with your consent)

6. Cookies and Tracking

Our website uses cookies to enhance your experience:

You can manage your cookie preferences at any time using the cookie settings on our website.

7. Data Sharing

We may share your data with:

• Sports Federations: DCB, ODCV, LSB for official registrations
• Service Providers: Payment processors, email services
• Legal Authorities: When required by law

We do not sell your personal data to third parties.

8. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected. Membership data is retained for the duration of your membership plus 3 years. Financial records are retained for 10 years as required by German tax law.

9. Your Rights Under GDPR

You have the following rights regarding your personal data:

To exercise any of these rights, please contact us at contact@berlincricketacademy.com.

10. Children's Privacy

As a cricket academy that welcomes children, we take extra care with minors' data. We require parental/guardian consent for members under 16 years of age. Parents/guardians can access, modify, or request deletion of their child's data at any time.

11. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. This includes secure storage, access controls, and regular security reviews.

12. Complaints

If you believe we have not handled your personal data properly, you have the right to lodge a complaint with the Berlin Commissioner for Data Protection and Freedom of Information (Berliner Beauftragte für Datenschutz und Informationsfreiheit):

13. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically.